E-invoices generated from cash registers
Enterprises, business households, and individuals doing business providing goods and services directly to consumers may use electronic invoices issued from cash registers at the point of sale (Clause 2, Article 8, Circular 78/ 2021/TT-BTC). This includes business models such as shopping malls, supermarkets, consumer goods retail, food and beverage, restaurants, hotels, modern drug retail, entertainment, leisure and other services.
Condition
Conditions apply regarding the generation of electronic invoices from cash registers, including:
- Have a stable internet connection.
- Have a POS machine (e.g. receipt printer, cash register) or computer, sales or accounting software, or smartphone.
Rule
The principles applicable to authenticated electronic invoices from cash registers that are digitally connected to the tax authority are:
- Electronic invoices must be easy to recognize because they are generated from POS cash registers.
- Digital signature is optional, not required.
- Expenditures on electronic invoices can be identified as an expense (in the context of tax obligations) if there are sufficient supporting documents. This principle also applies to photocopied invoices and invoice search results performed on the Electronic Information Portal of the General Department of Taxation.
Content
Required contents on electronic invoices created from the cash register system are:
- Name, address, tax code of the seller;
- Name, address, tax code of the buyer if requested by the buyer;
- Name of goods and services, unit price, quantity, payment price;
- The selling price does not include VAT, VAT rate, total VAT payable and total amount payable including VAT if the deduction method is applied;
- Invoice issuance date;
- Electronic invoice authentication code with authentication issued by the tax authority.
Using electronic invoices created from cash registers connected to tax authorities brings many benefits such as ease of use, cost and time savings, instant error management, proactive invoice issuance, etc.
To facilitate the application of electronic invoices from cash registers, tax authorities provide many regulations and support approaches. This is especially aimed at household businesses. On August 23, 2022, the tax authority issued Decision No. 1391/QD-TCT guiding the process of managing electronic invoices with tax authority codes generated from cash registers.
Our team at ECOVIS AFA Vietnam will be happy to help you with the electronic invoice registration process.